Top Five Things To Look For In An Event Organizer

Author: Durham Carifest | | Categories: Caribbean Cuisine , Caribbean Event Organizers , Caribbean Family Events , Caribbean Food , Caribbean Music Festival , Carifest , Contemporary Caribbean Festival , Dominoes Game , Durham Caribbean Festival , Live Performances , MAS Band , Reggae Music , Soca Music , Traditional Caribbean Festival

Blog by Durham Carifest

The Coronavirus pandemic has spread its infectious tentacles across the globe and has thrown life into disarray. Here in Durham, the summer has always been associated with activities and events that celebrate the people and traditions of the Caribbean. Unfortunately, the summer of 2020 is likely to be less colorful and vibrant than the previous years, but in pure Caribbean form, we will rise and adapt.

Once these trying times end and social distancing no longer restrict us to social media interactions and virtual meetings, the beat will be back, and music will be played! When that time comes, and you begin your search for someone to help you plan an event, the event organizer you select must be of a certain pedigree. 

With so many event planners in the market, finding one that understands your event and works with you towards making it unforgettable is of paramount importance. If you’re in the market for an event planner and do not know where to begin, we’ve put together a list of the top five things to look for in an event organizer, to simplify your search.

1. Location and venue
Choosing a venue is critical to the success of your event, so it is imperative to get it right. Often, venue selection is one of the many tasks of an event organizer. Professional planners know the venues available in your area and can offer suggestions to match your needs. Therefore, to help speed up the search process, consider someone who has a preferred list of venues. 

2. Entertainment
If you’re hosting a large scale event, it is important to keep your guests entertained. So, look for an event company or planner who specializes in providing entertainment services. While the services vary from one company to another, many offer a range of entertainment services, including bands, live performances, food demonstrations, game zones, etc. 

3. Culture
If you’re planning a cultural festival or event, make sure you work with an event company that has relevant experience and can capture the culture and vibrancy of the area. Durham Carifest is one such music and food festival organized annually to celebrate the diversity of the Caribbean region in Durham, Ontario. 

4. Food
Enlist the services of an event planner that has worked with reputed caterers in the past. After discussing the budget, your requirements, and other aspects, the event planner can plan the menu and then finalize it with the caterer after confirming the same with you. The event planner should coordinate tasks with the catering company and be in constant communication with you. 

5. Engagement
Look for an event planner who can find unique and exciting ways to engage your guests or attendees. They should also be willing to listen to your suggestions and consider your out-of-the-box ideas. After all, you want to work with a professional who can turn your creative vision into a reality and make it to be a memorable event for everyone. 

If you’re looking to attend an extraordinary music and food festival in Ajax, ON, come experience the Caribbean at Durham Carifest. We are a family-friendly festival showcasing the uniqueness of the region through traditional and contemporary arts and culture. Our features include a food and drinks zone, an artisan market, live performances, food demonstrations, steel pan showcase, kids zone, Caribbean games tent, and so much more. 

Our next event has been postponed from July 4, 2020, from 11 am to 9 pm to July 2021. To learn more about what we have to offer, please click here. If you have any questions about our event or need more information, get in touch with us by clicking here.